Program Supervisor 
Village of Little Chute

Job Description
Purpose of Position
The Program Supervisor assists the Director of Parks, Recreation & Forestry in the planning, organization, development, and budgeting of department programs. The Program Supervisor performs a variety of administrative, supervisory, and technical work in the administration of recreation programming, operations, recreation facility scheduling, park facility reservations, special events, and related functions.

Essential Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned.

• Assists with planning, coordinating, and implementing recreation department programs, activities, and special events.
• Assists in preparation of the overall department budget, including actual forming of budget. Monitor expenses for supplies, officials, and equipment for programs.
• Supervises work of seasonal recreation department staff, youth dance instructors, senior activities coordinator, and other youth/adult employees.
• Responsible for contracting program instructions and officials.
• Serve as department liaison for civic organizations and school district activities to coordinate use of Village facilities and fields.
• Responsible for creating and posting overall department information and forms to the Village website.
• Assists with posts to Facebook page and promote department.
• Prepares, publicizes, and receives seasonal part-time job applications.
• Responsible for evaluation of recreation instructor and program instructor applications, interviews, and hiring.
• Responsible for new employee paperwork completion, reimbursement of work permits, and completion of payroll change forms.
• Responsible for bi-weekly payroll submittals, which include calculating seasonal staff timecards.
• Maintains required payroll records, monitors seasonal staff hours and wages paid.
• Responsible for layout, production, and distribution of department’s program book.
• Reserves facilities, athletic fields, and buses for programs that the department offers.
• Responsible for park shelter reservations, sending and receiving rental agreement forms, and producing reservation detail reports and signs.
• Receives and enters registrations for recreation department programs and activities.
• Prepares reports including player lists and revenue detail.
• Prepares revenue deposit reports for the department.
• Responsible for preparing schedules for Village youth & adult recreational leagues. Assist youth organizations with program schedules.
• Solicits sponsors for youth program shirts, reviews printer quotes, prepares detailed order, examines delivered order, and distributes shirts to programs.
• Responsible for preparing and submitting department bills for payment, including tabulating pay for program officials and scorers.
• Compiles running account of expenditures by department and keeps vendor files for billing reference.
• Cooperates in promoting and organizing community festivals (i.e. Cheese Fest), celebrations, and special events involving the department.
• Ability to listen, respond, and resolve citizen requests and complaints concerning programming, facilities, fields, staff, department policies, and procedures.Assists the Public Works Department as needed (answer questions to the public, sell yard waste site access cards, sell disposal stickers).

• A degree in Recreation or related field with at least two years of community recreation supervisory experience (3-5 years preferred), or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Basic math skills, strong interpersonal communication skills, and ability to use Microsoft programs.
• Regular attendance and punctuality required.

• Valid state driver’s license or ability to obtain one.

• Substantial computer knowledge in software packages related to registration, sports scheduling, recreation programs/activities, and website updating.
• Knowledge of department programs and procedures; knowledge of office practices and procedures; knowledge of budget practices; working knowledge of the principals and practices of work organization and supervision.
• Ability to coordinate, analyze, and utilize a variety of reports and records.
• Ability to communicate effectively, verbally and in writing.
• Ability to undertake a variety of tasks daily.
• Ability to establish and maintain effective working relationships with employees, supervisors, and the public.
• Ability to exercise good judgment, be dependable, and enthusiastic.
• Ability and willingness to work evenings and weekends.

• Ability to use computer and standard office equipment including a variety of software (registration software, Microsoft 365, internet), calculator, photocopier, fax machine, telephone, laminator, answering machine, and mobile radio.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls; reach with hands and arms; talk and hear; and sit.
• The employee is frequently required to stand and walk. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• The usual climate will be constant, indoors with controlled temperatures and moderate noise level. Occasional work outdoors will expose the employee to outside weather conditions such as extreme cold, extreme heat, wet, or humid conditions, and toxic or caustic chemicals. The employee may occasionally be required to negotiate semi-rough or rough terrain.

• Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
• The duties listed above are intended only as illustrations of the various types of work or equipment that may be performed or needed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

• The Village of Little Chute is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, The Village of Little Chute will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Qualifications

• A degree in Recreation or related field with at least two years of community recreation supervisory experience (3-5 years preferred), or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Basic math skills, strong interpersonal communication skills, and ability to use Microsoft programs.
• Regular attendance and punctuality required.

Apply To
EMAIL or MAIL APPLICATIONS and RESUMES with COVER LETTER to:
Village of Little Chute Human Resources Department c/o Penney Mack 108 W. Main Street Little Chute, WI 54140 Phone: (920) 423-3872

Closing Date
April 4, 2025