Admin Assistant/ Program Coordinator
City of Fort Atkinson- Parks and Recreation

Job Description

The purpose of this position is to perform office management, secretarial, and administrative support tasks in addition to developing, implementing, and evaluating community programs and events. The work is performed under the supervision of the Parks and Recreation Director, with assistance from the Recreation Supervisor. This position includes occasional evening and weekend work beyond the normal workday hours.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Assist with processing payroll for department personnel. Verifies hours, wages, and wage rate changes. Monitors sick leave, comp, and vacation time.
• Performs public reception tasks in a positive and professional manner. Receives and screens calls and visitors. Takes and relays messages, directs visitors, and routes callers. Provides information to callers and visitors or refers to appropriate person or agency.
• Registers participants in recreation programs. Receives and records registration fee payments. Writes receipts. Completes deposits. Updates budget sheets.
• Develops, implements, and evaluates youth and adult enrichment and sports programs in addition to special events. Includes hiring, training, and managing staff, developing and monitoring program budgets, and creating and updating program curriculum.
• Oversees adult sports leagues by hiring referees/officials, creating schedules, updating standings, and monitoring the league.
• Oversee shelter rental program including monitoring and approving shelter rentals, contacting customers, maintaining accurate key inventory, and processing damage deposit refunds.
• Oversee the department table and chair rental program.
• Oversee municipal gym rentals and facility calendar.
• Creates and maintains program marketing material and public information including flyers, program guides, social media accounts, website pages, bulletin boards and digital sign.
• Types and distributes schedules, correspondence, reports, newsletters, and other materials.
• Assists community organizations and associations with event information and scheduling event promotion.
• Assist with organizing and distributing pool passes and dance recital tickets.
• Orders and picks up department forms. Collates and distributes brochures.
• Sends billing statements.
• Orders office supplies and staff apparel.
• Helps maintain order in gym.
• Performs routine administrative duties of the Director/Supervisor in his/her absence.
• Other duties as assigned.

Qualifications 

• Bachelor’s degree in Recreation or related field preferred.
• Experience in providing community public recreation and special events.
• Strong customer service skills.
• Knowledge or ability to learn Sportsman Registration Software.
• Vocational/technical training in MS Office software (Word, Excel, PowerPoint and Outlook), Canva, and Social Media platforms.
• Office management experience; or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

• Language Ability and Interpersonal Communication
• Ability to assemble, copy, record, and transcribe data and information.
• Ability to follow specific instructions and respond to simple requests from others.
• Ability to explain, demonstrate, and clarify to others within well-established policies, procedures, and standards.
• Ability to communicate orally and in writing with customers, department staff and volunteers, city officials, school personnel, vendor representatives, civic clubs, sports organizations, consultants, and the general public.
• Ability to utilize a variety of advisory data and information such as billing statements, payroll records, time sheets, job applications, attendance records, schedules, department forms, flyers/brochures, computer software operating manuals, procedures, guidelines, and non-routine correspondence.
• Ability to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals.
• Judgment and Situational Reasoning Ability
• Ability to use functional reasoning in performing influence functions such as supervising, managing, leading, teaching, directing, and controlling.
• Ability to assist in exercising the judgment, decisiveness, and creativity required in situations involving a variety of generally pre-defined duties that may be subject to frequent change.
• Physical Requirements
• Ability to operate a variety of office equipment including computer, tablet or cellphone, telephone, fax machine, calculator, computer printer, and photocopier.
• Ability to coordinate eyes, hands, feet, and limbs in performing movements requiring moderate skill, such as data entry.
• Ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing, and pulling of objects.
• Ability to recognize and identify individual characteristics of shapes and sounds associated with job-related objects, materials, and tasks.
• Environmental Adaptability
• Ability to work under generally safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use may cause discomfort and poses a limited risk of injury.

Salary/Salary Range
The 2026 hiring range for this position is $21.58-26.97/ hour with the full range of $21.58-32.37/hour.

Apply To
Please submit a cover letter, resume, and three professional references to the City of Fort Atkinson Parks and Recreation Department, Attn: Ben Dayton, Parks and Recreation Director, 30 N. Water St. W., Fort Atkinson, WI 53538 or by email at [email protected] by 12:00 p.m. on July 28, 2026. For more information about this exciting opportunity and to view the full job description, please visit the City of Fort Atkinson’s website: https://www.fortatkinsonwi.gov/jobs.

Closing Date
07/28/2026